Overview
The Private Feature in RAIDLOG.com allows users to control access to sensitive information by marking RAID items (Risks, Actions, Issues, Decisions, Lessons, Opportunities, etc.) as private. This ensures only authorized users—project owners and assigned collaborators—can view and edit the items.
However, some limitations apply, such as dependencies linked across multiple projects, which cannot be made private.
How Private Items Work
Visibility Restrictions
Private RAID items are completely hidden from users without access, including search results and related item references.
Users without access will not see any indication that the private item exists, even in related RAID item views.
Access Control
Only project owners can set and manage the privacy status of a RAID item.
Project owners can assign users to private items, allowing those users to view and edit the item.
Workspace admins have full access to all private items across projects.
Dependency Limitation
Dependencies linked to other projects cannot be marked as private due to system-wide visibility rules.
Privacy Settings for Converted or Related Items
Inheritance for Converted Items
If a private risk is converted to an issue, the new issue will be marked as private by default.
The project owner can toggle the privacy setting after conversion.
Related Items
Private items can have related RAID items. However, if a user does not have access to the private item, it will not appear in their view of related items.
Notifications and Activity Logs
Assignment Notifications
Users assigned to a private RAID item do not receive a specific notification informing them of access.
History and Audit Logs
Historical activity logs and audit trails of private items are hidden from users without access.
Standard Notifications
Assigned users still receive standard reminders and alerts (e.g., due dates) for private items.
Managing and Changing Privacy Settings
Project Owners Only
Only project owners can change the privacy status of a RAID item, toggling between private and public.
Future Visual Indicators
Currently, privacy is indicated through a toggle in the item's details. A more visual indicator is planned for future updates.
Control Matrix
Who can toggle Private
Project Role | Can toggle private/public |
Owner | YES |
Member | NO |
Contributor | NO |
Viewer | NO |
Portfolio Manager | NO |
Portfolio Viewer | NO |
Who can view Private RAID items
Project Role | Can view private |
Owner | YES |
Member | NO |
Viewer | NO |
Portfolio Manager | NO |
Portfolio Viewer | NO |
Assigned to private RAID item | YES |
Workspace Role | Can view private |
Owner | YES |
Member | NO |
Collaborator | NO |
None | NO |
Unless assigned to the private RAID item, these roles can not view private RAID items except for workspace owners. Workspace owners can view all RAID items regardless if public or private.
FAQs
Q: Are private items included in reports or dashboards?
A: Private items cannot be viewed through reports by anyone who does not have permission to see the Private item. However, Private items will contribute to total item "counts" in dashboards, (e.g., total open risks)
Q: Can I search for private items?
A: No, private RAID items are excluded from search results for users without access.
Q: Are there any special rules when deleting a private RAID item?
A: No special notifications or alerts are sent when a private item is deleted.